Sonarworks Ltd., registration No. 40103611667, (“Sonarworks”, “we”),
Address: Smerla street 3, Riga, LV-1006, Latvia.
Phone: +371 67 223 131
E-mail: orders@sonarworks.com
Sonarworks is committed to protecting your privacy. This privacy statement (“Privacy Statement”) describes why and how we collect and use personal data and provides information about individuals’ rights.
Personal data is any information relating to an identified or identifiable living person. When we use “you” or “your” in this Privacy Statement, we are referring to the relevant individual who is the subject of the personal data.
We process personal data in accordance with applicable legislation, including the General Data Protection Regulation (the "GDPR") and the applicable national data protection laws.
We process personal data for numerous purposes, and the means of collection, legal basis of processing, use, disclosure, and retention periods for each purpose may differ.
To find out more about our specific processing activities, please choose the relevant sections of this Privacy Statement.
One or more data processing activities may apply simultaneously.
Purposes of the data processing
We process your personal data to:
Legal basis for the data processing
Legal basis for processing your personal data for the purposes mentioned above are:
Categories of personal data we process
To ensure the conclusion of a contract, performance of the contract, and to accomplish other purposes stated above, we process the following categories of personal data:
The provision of data is mandatory for customers based on contractual regulations. The contractual relationship cannot be established and carried out without providing data.
Data retention
All your data relevant to contracts and bookkeeping shall be stored for a period of ten calendar years after the contract expires.
Purposes of the data processing
We process your personal data for the following purposes:
Legal basis for the data processing
The legal basis for processing your personal data for the purposes mentioned above are the following:
Collection of personal data
We process your personal data which you have provided when using our website, such as name, email address, as well as any additional information you have included in the message.
We may also collect limited personal data automatically including via the use of cookies.
Cookies are small files that websites save to your hard disk or to your browser's memory. Our website may use them to track the number of times you have visited the website, to track the number of visitors to the website, to determine and analyze visitors' use of our websites, to store data that you provide (such as your preferences), and to store technical information related to your interactions with our website. We may also use session cookies, which are deleted when you close your browser, to store your user ID, to facilitate your movement around our websites (particularly in connection with information searches and order placement) and other information useful in administering the session.
You can find out more details regarding our use of cookies on our Cookies Policy.
The use of the website is not possible without disclosure of personal data, such as the IP address. Communication via the website without providing data is not possible.
Data retention
We will retain personal data collected via our website as long as it is necessary for communication with you, but not longer than 5 years. The retention period for data which are collected via the use of cookies is determined in our Cookies Policy.
Purposes of the data processing
We process your personal data for the following purposes to:
Legal basis for the data processing
The legal basis for processing your personal data for the purposes mentioned above are the following:
Categories of personal data we process
Personal data we process for the purposes of recruitment activities are the following:
Provision of personal data is required for examination of your application and, if applicable, conclusion of an employment contract. Without personal data, an application cannot be considered.
Data retention
We retain your personal data processed in connection with recruitment activities as follows:
Purposes of the data processing
We may process your personal data for the following purposes:
Legal basis for the data processing
Legal basis of processing your as contact person’s or representative’s personal data is legitimate interests, namely communication with you in relation to the conclusion of a contract or execution of a contract and documentation of the communication processes.
Legal basis for data processing may also be legal obligations.
Categories of personal data we process
To ensure the conclusion of a contract, performance of the contract, and accomplish other purposes stated above, we process your contact details, such as name, name of the company you work for, your position, email address, phone number.
Processing of contact data of distributors is necessary to conclude and execute a contract or an order. If data is not provided, communication may be considerably impaired.
Data retention
We retain your personal data for a period of ten years after the contract expires.
Purposes of the data processing
We may process your personal data for the following purposes:
Legal basis for the data processing
Legal basis for the processing of your personal data mostly is preparation for the conclusion of a contract or execution of a contract.
Legal basis for data processing may also be legal obligations, in particular accounting, tax and commercial law provisions.
Categories of personal data we process
To ensure the conclusion of a contract, performance of the contract, and accomplish other purposes stated above, we process the following personal data:
Processing of contact data of distributors or affiliates is necessary to execute a contract or an order. If data is not provided, communication may be considerably impaired.
Data retention
We retain your personal data or for a period of ten years after the contract expires.
Purposes of the data processing
We may process your personal data for the following purposes:
Legal basis for the data processing
Legal basis for processing your as supplier or service provider personal data mostly is preparation for conclusion of a contract or execution of a contract. If the contract will be or is concluded with legal person the legal basis of processing your as contact person’s or representative’s personal data is legitimate interest, namely communication with you in relation to the contract and documentation of communication processes.
Legal basis for data processing may also be legal obligations, in particular accounting, tax and commercial law provisions.
Categories of personal data we process
To ensure the conclusion of a contract, performance of a contract, and to accomplish other purposes stated above, we process the following personal data:
The processing of contact data of the supplier service provider is necessary to execute the contract or order. If the data is not provided, the communication may be considerably impaired.
Data retention
We retain your personal data for a period of ten years after the contract expires.
Purposes of the data processing
We process your personal data to publish your opinion and photo or video accurately and in high quality.
Legal basis for the data processing
The legal basis for processing your personal data for the above purpose is your consent.
Categories of personal data we process
To provide fulfilment of the purpose mentioned above we process the following personal data:
Data retention
We retain your personal data processed in connection with publishing your opinion and photo or video in our website for no more than 5 years from the time of their receipt.
Purposes of the data processing
The purposes of the processing your personal data are the following:
Legal basis for the data processing
Legal basis for processing your personal data for purposes mentioned above is your consent.
When a research contract is concluded, the legal basis for the processing of the personal data is also the conclusion of a contract or preparatory contract.
Categories of personal data we process
The categories of personal data processed by us in relation with research are:
Data retention
We retain your personal data processed in connection with research activities for no more than 5 years from the time of their receipt.
Recipient of your personal data primarily is Sonarworks and its employees.
To be able to offer you the best possible services and remain competitive in our business, we share certain data with other organizations. As a result, personal data may be transferred outside the countries where we or data subject is located. This includes countries outside the European Union (“EU”).
We use contractual arrangements and security mechanisms as appropriate to protect the data and to comply with applicable laws including GDPR.
Where we transfer personal data outside the EU to a country not determined by the European Commission as providing an adequate level of protection for personal data, the transfers will be under an agreement which covers the EU requirements for the transfer of personal data outside the EU, such as the European Commission approved standard contractual clauses. Please contact us to receive more detailed information about our processors!
Personal data processed by us may be transferred to:
We use third parties to support us in providing our services and to help provide, run and manage our internal IT systems. For example, providers of information technology, cloud based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services, as well as organizations which provide us marketing activities or events and manage customer communications, prepare reports and statistics, printing materials and designing products, place advertisements on apps, websites and social media.
We may share your data with our auditors if it is necessary for the provision of audit, with professional advisers, for example, law firms, as necessary to establish, exercise or defend our legal rights and obtain advice in connection with the running of our business.
To comply with our regulatory obligations we may disclose data to the relevant authorities to check that we are complying with applicable law and regulation, for example supervisory authorities, tax authorities, judicial/investigative authoritiessuch as police, public prosecutors, courts on their express and legal request.
In all of these cases, we ensure the third parties can only access personal data that is necessary for their specific tasks.
You as a data subject have certain rights over your personal data and we as a controllers are responsible for fulfilling these rights. Please see below further information about these rights, when they are available and how to exercise them.
Your right of access to personal data
You have the right to obtain a copy of your personal data as well as other supplementary information. It helps you to understand how and why we are using your data, and check we are doing it lawfully.
Your right to rectification / amendment of personal data
You have the right to request for your personal data to be amended or rectified where it is inaccurate (for example, if you change your name or address) and to have incomplete personal data completed.
Your right to erasure / right to be forgotten
You have the right to have personal data erased, but this right is not absolute and only applies in certain circumstances.
You have the right to have your personal data erased if:
Your right to restrict processing
You have the right to restrict the processing of your personal data, that is, to limit the way that we use your data, in the following circumstances:
Your right to object to processing
The right to object to processing allows you to ask us to stop processing your personal data.
You have the absolute right to object to the processing of your personal data if it is for direct marketing purposes.
You have the right to object to the processing of your personal data also when there are other legitimate interests for processing, but then we have to verify whether your interests override the legitimate interests relied on by us.
Your right to data portability
The right to data portability gives you the right to receive your personal data you have provided to us in a structured, commonly used and machine readable format. It also gives you the right to request that we transmit this data directly to another controller.
The right to data portability only applies when:
Your right to withdraw consent
Where we process personal data based on your consent, you have a right to withdraw consent at any time.
Your right to lodge a complaint
If you have complaint on how we use your personal data, please contact us via email: office@sonarworks.com. We will review and respond to all complaints received.
You also have the right to lodge a complaint with the supervisory authority in your country of residence, place of work or the country in which an alleged infringement of data protection law has occurred. The data protection supervisory authority in the Republic of Latvia is the Data State Inspectorate, contact information:
Blaumana Street 11/13-11,
Riga, LV-1011, Latvia
Phone: +371 67 223 131
E-mail: info@dvi.gov.lv
web page: www.dvi.gov.lv
We may amend Privacy Statement to remain compliant with any changes in law and/or to reflect changes in the processing of personal data by us.
Privacy Statement was last updated on 14th of January 2018.